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APSense documentation

Quick start guide

You will set up your account, use AI to extract data from a receipt, and submit your first expense report for approval.

1. Create your account

Open the APSense app and sign up using your Google account or your email address. Once you complete the registration, the app automatically creates a default Personal workspace for you. You land on the main dashboard where you can see your expense totals and recent activity.

2. Scan your first receipt

Tap the Scan Receipt button on the dashboard or the plus (+) icon in the navigation bar. Point your camera at a physical receipt or import an image from your gallery. The document scanner automatically detects the edges of the receipt and uses AI to extract the vendor name, total amount, and transaction date.

3. Review and confirm details

After the AI extraction finishes, you land on the Capture Review screen. Verify that the extracted information is accurate. You can tap any field, such as Vendor, Amount, or Category, to make manual adjustments. If the receipt includes a tip, use the Add Tip tool to calculate the final total automatically.

4. Create an expense report

To get reimbursed, you must group your expenses into a report. Tap the Report field on the review screen and select Create New Report. Enter a title for your report, such as “January Travel” or “Office Supplies,” and tap Save. Your confirmed expense is now assigned to this new report.

5. Submit for approval

Navigate to the Reports tab and select the report you just created. Review the summary to ensure all expenses are included, then tap the Submit button. Enter the email address of your approver or accounting department. The report status changes to Submitted, and APSense sends an email notification with a PDF summary to your approver.

Verification and next steps

You can confirm your success by checking the Expenses list, where your new entry appears with its extracted details. Your dashboard totals also update to reflect the pending reimbursement amount.

Now that you’ve submitted your first report, you can explore advanced features:

  • GPS Mileage Tracking: Log business trips automatically using your device’s location.
  • Email Ingest: Forward digital receipts to expenses@apsense.app to create expenses automatically.
  • Workspaces: Create additional workspaces to keep your business and personal expenses separate.

Support

If you need assistance, contact our support team: