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APSense documentation

Onboarding walkthrough

APSense is an expense management platform that automates receipt tracking and report submission. We use AI-powered extraction to handle the data entry for you, so you can focus on your work instead of your paperwork.

Create your account

Establish your user profile to access the platform.

  1. Open the APSense app on your mobile device or navigate to the web dashboard.
  2. Select Sign in with Google or enter your email address and a secure password to create a new account.
  3. Complete the sign-up process.

Expected Result: You land on the main dashboard. APSense automatically creates a default Personal workspace for you to begin tracking expenses immediately.

Scan your first receipt

Use AI-powered extraction to automate your data entry.

  1. Tap the Camera icon on the main navigation bar.
  2. Position your receipt within the frame and capture the image.
  3. Wait a few seconds while the AI analyzes the image.

Expected Result: The app identifies the vendor, total amount, and date from the receipt. You’ll see an extraction progress indicator followed by a review screen with these fields automatically filled.

Review and save the expense

Verify the extracted data and organize it with a category.

  1. Check the Vendor, Amount, and Date fields on the review screen for accuracy.
  2. Tap the Category menu and select the most appropriate label (such as “Meals” or “Supplies”).
  3. Tap Save.

Expected Result: The expense saves to your active workspace and appears at the top of your expense list.

Create an expense report

Group your expenses together for tracking or reimbursement.

  1. Navigate to the Reports screen.
  2. Tap the New Report button.
  3. Enter a title for your report and select a identifying color.
  4. Go back to your Expenses list, select your recent expense, and use the Assign to Report action to add it to your new report.

Expected Result: APSense creates the report and links your expense to it. You can now see the total value of all expenses grouped within that report.

Submit your report

Send your grouped expenses to an approver.

  1. Open the report you just created.
  2. Tap the Submit button.
  3. Enter the email address of the person who needs to approve your expenses.
  4. Confirm the submission.

Expected Result: The report status changes from Active to Submitted. The report is now locked for review, and your approver receives an email to take action.

Next steps

Now that you’ve submitted your first report, you can explore more advanced features:

  • Track Mileage: Use the Log Mileage button to record business trips using GPS or manual odometer entries.
  • Manage Workspaces: Use the Workspace Switcher to separate your personal spending from different business projects.
  • Customize Notifications: Visit Settings to choose how you want to receive updates about processed receipts and report approvals.

Need help

If you encounter any issues or have questions about using APSense, please contact our support team: