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APSense documentation

Glossary

APSense Glossary

This glossary defines the key terms and concepts you’ll encounter while using the APSense application or integrating with its SDK.

Core Concepts (A-E)

Adaptive Learning

The system’s ability to improve its accuracy based on your interactions. When you manually correct a vendor name or change a category, APSense remembers these preferences and applies them to future receipts from that merchant.

Category

A label used to classify your spending, such as “Meals,” “Travel,” or “Office Supplies.” You can use categories to organize your data for tax deductions and employer reimbursements.

Cortexa AI

The proprietary intelligent engine that powers receipt data extraction. It uses multiple AI strategies to identify and cross-reference vendors, amounts, dates, and line items with high precision.

Email Ingestion

A feature that allows you to create expenses automatically by forwarding digital receipts to expenses@apsense.app. The system parses the email body and attachments to extract transaction details without manual entry.

Expense

A single record of a business purchase or a mileage entry. Each expense can include metadata like notes, payment methods, and receipt attachments.

Tracking and Intelligence (G-M)

GPS Drift Filtering

A smart algorithm used during mileage tracking that ignores minor GPS fluctuations when you are stationary. This ensures your logs reflect actual driving distance rather than “wobbles” in the GPS signal.

Gemma3n

An advanced, on-device AI model available on high-end mobile devices. It provides sophisticated receipt extraction and categorization locally, ensuring faster results and enhanced privacy.

Mileage Tracking

The process of recording distance traveled for business purposes. You can log mileage using real-time GPS tracking, odometer readings, map-based calculations, or manual entry.

Phantom Mileage

Inaccurate distance data often recorded by standard GPS trackers due to signal noise or stationary drift. APSense automatically filters this out to provide audit-ready logs.

Reporting and Workflows (P-W)

Receipt Scanning

The automated capture of transaction data from physical or digital images. You can scan receipts using your device’s camera or by uploading existing files.

Report

A collection of expenses grouped together for a specific purpose, such as a monthly summary or a client project. Reports are used to generate professional PDF or CSV exports for accounting.

Report Status

The current stage of a report in its lifecycle. Common statuses include:

  • Active: The report is open and you can still add or edit expenses.
  • Submitted: You sent the report for approval or reimbursement.
  • Approved: An authorized reviewer accepted the report.
  • Rejected: The report requires corrections before it can be processed.
  • Done: The report is finalized and typically archived.

Subscription Tier

The service level associated with your account (e.g., Free, Starter, Pro, or Enterprise). Higher tiers unlock advanced features like AI-powered extraction and increased workspace limits.

Vendor Catalog

A pre-defined list of over 100 common merchants. When the system identifies a vendor from this catalog, it automatically displays the merchant’s logo and applies default categories.

Workspace

An isolated environment within your account used to separate different types of expenses. For example, you might maintain separate workspaces for “Personal,” “Consulting,” and “Small Business” to keep data organized and secure.

Developer and SDK Terminology

Data Connect

The relational data service that manages APSense users, workspaces, reports, and expenses. Developers use the SDK to interact with this layer for scalable data management.

Mutation

An operation within the SDK that modifies data in the system. You use mutations to create new expenses, update report statuses, or delete workspaces.

Query

An operation within the SDK used to retrieve data. You use queries to fetch lists of expenses, get aggregated report totals, or search for specific vendor profiles.

Ref

A handle provided by the SDK to manage a specific operation. You use a Ref to execute an underlying query or mutation and to subscribe to real-time data updates.

Support

If you have questions about these terms or need further assistance, please contact our support team: