Feature matrix
Subscription plans and features
APSense offers four subscription tiers designed to scale with your business needs, from individual freelancers to large enterprise teams. Use this matrix to compare features across capture technology, mileage tracking, organizational limits, and support levels.
Feature comparison matrix
| Feature | Free | Starter | Pro | Enterprise |
|---|---|---|---|---|
| Monthly Receipt Scans | 5,000 | 15,000 | Unlimited | Unlimited |
| Scanning Technology | Basic OCR | Basic OCR | Cortexa AI | Cortexa AI |
| Manual Entries | Unlimited | Unlimited | Unlimited | Unlimited |
| GPS Mileage Tracking | — | Included | Included | Included |
| Isolated Workspaces | 1 | Up to 3 | Up to 10 | Unlimited |
| Custom Categories | — | Included | Included | Included |
| Smart Categorization | — | — | Included | Included |
| Line Item Extraction | — | — | Included | Included |
| Approval Workflows | Included | Included | Included | Included |
| Admin Dashboard | — | — | — | Included |
| Public API Access | — | — | — | Included |
| Support Level | Standard | Priority Email | Priority Phone | Dedicated Manager |
Expense capture and AI intelligence
APSense uses different extraction engines based on your plan to balance speed and depth of data.
- Basic OCR (Free & Starter): Uses standard optical character recognition to extract the vendor name, total amount, and date. It’s ideal for straightforward receipts and high-volume scanning.
- Cortexa AI (Pro & Enterprise): Employs a multi-strategy AI voting system. It handles crumpled or faded receipts with higher accuracy and automatically performs calculation fallbacks (subtotal + tax + tip) if the total is obscured.
- Smart Features: Pro and Enterprise plans include line-item extraction and smart categorization, which learns from your previous corrections to automate future entries.
Mileage and travel tracking
Starting with the Starter tier, you can access comprehensive mileage logging tools to ensure IRS compliance and accurate reimbursements.
- GPS Tracking: Record trips in real-time with smart filtering that eliminates “phantom mileage” caused by GPS drift or signal noise.
- Multiple Input Modes: Beyond live GPS, you can log trips via odometer readings, map-based point-to-point calculations, or manual distance entry.
- Automatic Rates: The system applies the current IRS mileage rate (e.g., $0.70/mile for 2025) automatically to calculate reimbursement values instantly.
Organization and workspaces
Workspaces allow you to keep different business entities, clients, or projects completely isolated from one another.
- Workspace Limits: Free users manage all expenses in a single environment. Starter and Pro plans increase this limit to 3 and 10 workspaces, respectively, while Enterprise users can create unlimited isolated environments.
- Customization: Starter and higher tiers allow you to create custom expense categories and payment methods to match your specific accounting requirements or chart of accounts.
Reporting and approval workflows
All plans include the ability to generate professional reports, but higher tiers offer deeper insights and team management tools.
- Export Formats: You can generate branded PDF reports with embedded receipt images or export data to CSV for integration with accounting software like Excel or QuickBooks.
- Frictionless Approvals: Submit reports to managers who can review, comment, and approve directly from their email. Approvers do not need an APSense account to complete the workflow.
- Enterprise Management: The Enterprise tier adds a centralized admin dashboard for team-wide visibility, custom branding for reports, and access to the public API for custom integrations.
Support and assistance
We provide tiered support to ensure your business operations remain uninterrupted.
- Standard Support: Available to all users via our online help center and standard email queues.
- Priority Support: Starter and Pro users receive accelerated response times via email or phone.
- Dedicated Management: Enterprise clients are assigned a dedicated account manager for personalized onboarding and technical coordination.
For additional assistance or to discuss custom Enterprise requirements, contact us:
- Email: support@ademero.com
- Web: https://www.ademero.com
- Phone: 863-937-0272