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APSense documentation

Settings reference

APSense settings reference

You can customize your APSense experience to match your business workflows, from personal identity and security to automated report archiving and mileage tracking. This reference details the available settings and their impact on your usage of the application.

Profile and account settings

Manage your personal identity and secure your account with these settings.

SettingDescription
Display nameThe name shown on your profile and included in submitted expense reports.
Profile pictureAn avatar or photo used to identify your account within the app.
Password managementAllows you to update your login credentials. Note: If you use Google or Apple sign-in, you manage your password through those respective providers.
Multi-Factor Authentication (MFA)An optional security layer that requires an SMS code in addition to your password when signing in.

Workspace management

Workspaces allow you to separate expenses by client, project, or entity. You can switch between workspaces at any time to filter the data you see.

SettingDescription
Active workspaceDetermines which workspace is currently selected for viewing and adding expenses.
Workspace nameThe label used to identify the workspace in menus and reports.
Workspace colorA custom color assigned to the workspace for visual organization in the app interface.
Workspace iconA text-based or image avatar used to represent the workspace.
Workspace statusYou can deactivate workspaces that are no longer in use. Deactivated workspaces are hidden from primary selection menus but retain their data.

Expense configuration

These settings define how you categorize your spending and track payment types.

SettingDescription
Expense categoriesA list of categories (e.g., Meals, Travel, Supplies) used to group expenses. You can add custom categories or rename existing ones.
Category iconsVisual glyphs assigned to each category to help you identify them quickly in your expense list.
Payment methodsDefines the accounts or methods used for transactions (e.g., Credit Card, Cash, Bank Transfer).

Mileage and units

Configure how APSense calculates and displays distance and financial values.

SettingDescription
Distance unitChoose between Miles or Kilometers. This affects how GPS trips are recorded and how manual mileage is entered.
Default currencySets the currency code (e.g., USD) used for all expense entries and report totals.
Mileage rateThe reimbursement amount per unit of distance. You can set a custom rate or use standard rates (such as the IRS standard rate).

Report preferences

Automate your reporting workflow and manage how you interact with finalized reports.

SettingDescription
Accounting emailThe default email address where finalized reports are sent for processing.
Approval emailThe default email address for your manager or approver.
Auto-archiveAutomatically moves reports to the archive once they are marked as Done or Reimbursed.
Show archived reportsA toggle to include or hide archived reports in your primary reports list.
Confirmation dialogsToggles that determine if the app prompts you for confirmation before changing a report status to Reimbursed, Done, or Archived.

Notification delivery

Control how APSense communicates with you regarding your expenses and reports.

SettingDescription
Delivery channelChoose how you receive alerts: Push, Email, Both, or Off.
Emailed expense processedReceive an alert when a receipt you forwarded via email has been successfully scanned and added to your account.
Report status updatesGet notified when a report you submitted is approved or rejected.
AnnouncementsReceive updates about new APSense features and system improvements.
Tips and tricksPeriodic helpful hints on how to get the most out of the application.

Support

If you need assistance with your settings or encounter issues with your account, please contact our support team: