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APSense documentation

Settings reference

APSense Settings Reference

Configure APSense to match your professional workflow. You can access these settings through the Settings menu in the mobile app or the Settings Panel on the web dashboard.

Profile and security

Manage your identity and protect your account data.

SettingDescription
Display NameThe name shown on your profile and generated expense reports.
Email AddressYour primary contact and login email. Changing this requires verification.
Profile PictureUpload an avatar to personalize your account across all platforms.
Multi-Factor Authentication (MFA)Enable SMS-based verification for an extra layer of security during sign-in.
Delete AccountPermanently removes your account and all associated data from APSense.

Workspace management

Workspaces allow you to separate expenses by client, project, or entity. Each workspace maintains its own set of reports and expenses.

SettingDescription
Active WorkspaceSelect which workspace is currently active. New expenses are added here by default.
Workspace NameThe label used to identify the workspace in menus and reports.
AppearanceCustomize the workspace color and avatar text to distinguish it visually.
Activation StatusDeactivate old workspaces to hide them from your active list without deleting the data.

Expense configuration

Control how your expenses are categorized and how the app learns from your input.

SettingDescription
Custom CategoriesAdd, edit, or delete expense categories. You can assign unique icons to each category.
Payment MethodsManage your list of payment options (e.g., Cash, Corporate Visa, Personal Debit).
Vendor ProfilesView and manage the vendors APSense has identified.
Adaptive LearningAPSense automatically remembers your manual corrections for vendor names and categories to improve future accuracy.

Mileage and units

Set your regional preferences for distance tracking and financial reporting.

SettingDescription
Distance UnitChoose between Miles or Kilometers for all mileage tracking.
Currency CodeSet the primary currency used for your expense totals and reports.
Mileage RateDefine the reimbursement rate per unit. APSense defaults to the IRS 2025 standard rate ($0.70/mile).

Report preferences

Automate your reporting lifecycle and set default submission targets.

SettingDescription
Default Report PromptToggle whether the app asks to set a “Default Report” when you assign an expense.
Auto-ArchiveAutomatically move reports to the archive once they are marked as Done or Reimbursed.
Confirmation DialogsEnable or disable warning prompts before changing report statuses or archiving data.
Accounting EmailSet a default recipient for all submitted expense reports.
Approval EmailDesignate a manager or client who must approve reports before they reach accounting.

Notification preferences

Choose how and when you want to receive system alerts.

SettingDescription
Delivery ChannelsSelect your preferred method for alerts: Email, Push Notification, or Both.
Expense ProcessedReceive an alert when an emailed receipt is successfully extracted and added.
Report StatusGet notified when a report is approved, rejected, or reimbursed.
Tips and TricksSubscribe to a 90-day sequence of helpful tips for getting the most out of APSense.
AnnouncementsReceive updates about new features and system improvements.

Personal inbox configuration

The Personal Inbox feature allows you to forward digital receipts directly to APSense for automatic processing.

SettingDescription
Forwarding AddressYour unique address (e.g., yourname@apsense.app) for receipt ingestion.
Inbox TokenA secure identifier that links forwarded emails to your account.
Regenerate TokenRevoke your current forwarding token and generate a new one if your address is compromised.

Support and help

If you need assistance with your settings or encounter an issue, contact our support team: