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APSense documentation

Core scenario how-to

APSense simplifies your financial tracking by automating data entry and organizing your spending. You can use the platform to capture receipts with AI, log business travel, and compile professional expense reports for reimbursement.

Capture and process receipts

The AI-powered scanner eliminates manual data entry by extracting details directly from your receipt images.

  1. Open the scanner: Tap the Scan icon on the main navigation bar.
  2. Capture the receipt: Align your physical receipt within the frame. The document scanner automatically detects the edges and captures the image. You can also select existing photos from your gallery or import digital receipts.
  3. Review extracted data: The app uses AI to identify the vendor, total amount, date, and category. Review these fields on the Review screen to ensure accuracy.
  4. Add details: If you need to split an expense across multiple categories or add a tip, use the Add Tip or Split Expense options.
  5. Save the expense: Tap Create Expense. The system automatically matches the vendor to your history and applies default categories if available.

Track business mileage

You can log travel distance using manual entry, odometer readings, or real-time GPS tracking.

Manual and odometer entry

  1. Start a log: Tap the Plus (+) icon and select Log Mileage.
  2. Choose your method:
    • Manual: Enter the total distance traveled.
    • Odometer: Enter your starting and ending odometer readings. The app calculates the total for you.
  3. Set locations: Use the location picker to search for your start and end addresses. The app can reverse-geocode your current position to save time.
  4. Save the trip: Review the calculated reimbursement amount based on your workspace’s mileage rate and tap Save.

GPS trip tracking

  1. Start tracking: Tap Start Trip from the mileage screen. A red tracking banner appears at the top of the app to indicate a trip is in progress.
  2. Complete the drive: APSense tracks your route in the background.
  3. Stop tracking: When you reach your destination, tap the Stop button in the tracking banner.
  4. Finalize details: Review the tracked distance and route map, then tap Save to convert the trip into a mileage expense.

Create and submit expense reports

Group your individual expenses into reports to streamline the approval and reimbursement process.

  1. Create a new report: Go to the Reports screen and tap the New Report icon. Give your report a title (e.g., “October Sales Trip”) and choose a color for easy identification.
  2. Assign expenses:
    • From the report: Tap Add Expenses inside a report to select from your unassigned items.
    • Bulk assign: On the Expenses screen, long-press an item to enter multi-select mode. Select multiple expenses and tap Assign to Report.
  3. Review the summary: Open the report to see the total amount, category breakdown, and a preview of all attached receipts.
  4. Submit for approval: Tap Submit. A two-step dialog appears:
    • Step 1: Confirm the recipient’s email address (e.g., your manager or accounting department).
    • Step 2: Review the final PDF or CSV summary before sending.
  5. Track status: Your report moves from Active to Submitted. Once your approver reviews the email, the status updates to Approved or Rejected in real-time.

Need help?

If you encounter issues with receipt extraction or report submission, contact our support team: