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APSense documentation

Quick start guide

You will set up your APSense account, scan a receipt using Cortexa AI, and generate a professional expense report ready for reimbursement.

1. Create your account

Open the APSense app on your mobile device or visit the web dashboard. You can sign up using your email address or use Google or Apple single sign-on for faster access. Once you sign in, APSense automatically initializes your default Personal workspace so you can start tracking immediately.

2. Scan your first receipt

Tap the Scan button or the + icon on your dashboard. You can take a live photo of a paper receipt, select an image from your gallery, or upload a PDF file. APSense captures the image and begins processing the data instantly.

3. Verify the AI extraction

Review the details on the Review screen. The Cortexa AI automatically identifies and populates the vendor name, total amount, and transaction date. If the receipt is faded or crumpled, you can manually adjust any field to ensure your records are 100% accurate.

4. Create an expense report

Navigate to the Reports tab and tap Create Report. Give your report a descriptive name, such as “October Client Trip,” and choose a custom color to keep your dashboard organized. Your new report starts in an Active status, meaning you can continue adding expenses to it.

5. Add the expense to your report

Open your scanned expense and select your new report from the dropdown menu. You can also do this during the initial review step. Notice that the report total updates in real-time as soon as the expense is linked.

6. Export and share

Open your finalized report and tap the Share or Export button. APSense generates a professional PDF or CSV file that includes a summary of your spending and thumbnails of every receipt. You can send this artifact directly to your accounting department or your own email address.

Verification and next steps

You have successfully created a digital paper trail for your business expenses. You can confirm your success by checking the Reports tab to see your finalized document.

To save even more time, try these features:

  • Email Ingestion: Forward any digital receipt from your inbox to expenses@apsense.app. APSense will automatically extract the data and add it to your account.
  • Mileage Tracking: Use the Mileage tab to log business trips using GPS or odometer readings.

If you need assistance, contact our support team: